Final Project
Final Project: Office Document Portfolio
Assemble a professional portfolio that shows an employer you can produce real office documents in Word and manage communication in Outlook. Paper versions are acceptable where devices are limited.
Requirements
- A two-page styled policy document with headers, footers, and page numbers
- A full block business letter, a memo, and an envelope
- A flyer with an image (with alt text) and a schedule table
- A completed mail merge (letters and labels)
- Three professional email responses and your Outlook setup (signature, folders, rule, automatic reply)
- A supervisor calendar plan
- One document showing Track Changes review, plus the clean final PDF
- A one-page reflection including your typing baseline, final speed, and growth
Timeline
- Module 4: begin collecting documents in a portfolio folder
- Module 7: all items drafted; peer review
- Module 8: submit portfolio and typing retest
Grading Rubrics
Grading Rubrics
Every rubric uses the same four levels. Your instructor will mark the level that best matches your work for each row and add a short comment.
Module Assignment Rubric
| Criterion | Excellent (4) | Proficient (3) | Developing (2) | Beginning (1) |
|---|---|---|---|---|
| Completeness | Every required part is done | Most required parts are done | About half the parts are done | Little of the assignment is done |
| Accuracy & Skill | Skills applied correctly with no significant errors | Minor errors that do not affect the result | Several errors that affect the result | Major errors throughout |
| Professional Quality | Neat, clear, and ready for an employer to see | Clear with small issues | Hard to follow in places | Unclear or disorganized |
| Effort & Growth | Went beyond the minimum or clearly improved | Solid, consistent effort | Minimal effort | Little evidence of effort |
Total possible: 16 points.
Reflection Journal Rubric
Journals are graded on effort and reflection, never on spelling, grammar, or the details of a personal story.
| Criterion | Excellent (4) | Proficient (3) | Developing (2) | Beginning (1) |
|---|---|---|---|---|
| Completion | Responds fully to every part of the prompt | Responds to most of the prompt | Responds to part of the prompt | Entry missing or one line |
| Connection to Lesson | Clearly applies the week's skill or idea | Mentions the lesson | Vague link to the lesson | No link to the lesson |
| Faith Reflection | Thoughtfully engages the Scripture or faith theme | Engages the faith theme | Brief mention of faith theme | Does not address the faith theme |
| Personal Application | Names a specific next step or change | Names a general next step | Next step is unclear | No next step |
Total possible: 16 points.
Participation Rubric
Scored at the end of each module. Average the eight scores for the Attendance & Participation grade.
| Criterion | Excellent (4) | Proficient (3) | Developing (2) | Beginning (1) |
|---|---|---|---|---|
| Attendance & Punctuality | Present and on time for the full session | Present; late or left early once | Missed part of the session more than once | Absent without make-up work |
| Preparation | Completed assignment and brought workbook every time | Usually prepared | Sometimes prepared | Rarely prepared |
| Engagement | Contributes thoughtfully and draws others in | Contributes regularly | Contributes when asked | Seldom contributes, even when invited |
| Respect & Covenant | Models the classroom covenant for others | Follows the covenant consistently | Needs occasional reminders | Needs frequent reminders |
Total possible: 16 points.
Final Project Rubric: Office Document Portfolio
| Criterion | Excellent (4) | Proficient (3) | Developing (2) | Beginning (1) |
|---|---|---|---|---|
| Completeness | All eight items included | Six or seven items | Four or five items | Three or fewer |
| Formatting & Styles | Consistent, professional formatting using styles throughout | Mostly consistent | Inconsistent in places | Little evidence of formatting skill |
| Business Writing | Letters, memo, and emails correctly formatted and clear | Minor format or wording issues | Several errors | Unclear or incorrect formats |
| Accuracy | No errors in names, numbers, or merged data | One or two minor errors | Several errors | Many errors |
| Reflection & Growth | Specific reflection with measured typing growth | Clear reflection | Brief reflection | Missing |
Total possible: 20 points.
Quick Guide
Word & Outlook Quick Guide
Keep this guide with your important papers after release.
Essential Shortcuts
| Item | Details |
|---|---|
| Ctrl + S / N / O / P | Save / New / Open / Print |
| Ctrl + Z / Y | Undo / Redo |
| Ctrl + C / X / V | Copy / Cut / Paste |
| Ctrl + A | Select all |
| Ctrl + F / H | Find / Replace |
| Ctrl + Enter | Page break |
| Ctrl + B / I / U | Bold / Italic / Underline |
| Windows + L | Lock your screen |
Full Block Letter Order
- ☐ Letterhead or sender's address
- ☐ Date
- ☐ Inside address
- ☐ Salutation (Dear Mr. Harris:)
- ☐ Body (single-spaced, blank line between paragraphs)
- ☐ Complimentary close (Sincerely,)
- ☐ Signature space, typed name and title
- ☐ Notations (Enclosure, cc:)
Memo Heading
TO: / FROM: / DATE: / SUBJECT: — then the message, main point first. No salutation or signature.
Mail Merge Steps
- ☐ Clean the data (one header row, no blank rows)
- ☐ Mailings > Start Mail Merge
- ☐ Select Recipients > Use an Existing List
- ☐ Insert Address Block, Greeting Line, fields
- ☐ Preview Results (check several records)
- ☐ Finish & Merge
Email Etiquette
- ☐ To = must act; CC = FYI; BCC = hide addresses in group emails
- ☐ Clear subject line
- ☐ Reply All only when everyone needs it
- ☐ Reread before sending; wait if upset
- ☐ Respond only as authorized when managing someone's inbox
Proofreading in Four Passes
| Item | Details |
|---|---|
| Pass 1 | Content and meaning |
| Pass 2 | Grammar and spelling |
| Pass 3 | Formatting and consistency |
| Pass 4 | Names, numbers, and dates (read aloud) |
My Progress
Typing speed at start: ______ WPM At finish: ______ WPM
My daily practice goal: ______________________________
Being confident of this very thing, that he which hath begun a good work in you will perform it until the day of Jesus Christ.— Philippians 1:6 (KJV)
Final Exam
- 1.
Where do you find Save As and Export in Word?
- 2.
The best file format for a final résumé sent to an employer is:
- 3.
Styles help you:
- 4.
To start a new page, press:
- 5.
In full block style:
- 6.
A memo heading includes:
- 7.
To keep a photo in proportion, resize from:
- 8.
Alt text is for:
- 9.
In mail merge, the list of names is the:
- 10.
Before completing a merge, always:
- 11.
To email a large group while hiding addresses, use:
- 12.
An Outlook rule:
- 13.
A meeting request differs from an appointment because it:
- 14.
Track Changes is used to:
- 15.
A .dotx template opens a fresh copy each time.
- 16.
You may reply in your supervisor's name without authorization.
- 17.
Spell check catches every error.
- 18.
Client lists should be kept secure because they contain personal information.
- 19.
List the parts of a full block business letter in order.
- 20.
Explain how Colossians 3:23 applies to producing office documents.